Saturday, 5 November 2016

OSHA OPERATIONAL STRUCTURE

OSHA OPERATIONAL STRUCTURE
OSHA is headed by the Chief Executive and it has 3 technical directorates namely:
  1. Directorate of Business Supporting (DBS)
  2. Directorate of Occupational Safety and Health(DOSH)
  3. Directorate of Training Research and Planning (DTRS)
The Organization is supported by 5 Units:-
  1. Legal Services
  2. Internal Audit
  3. ICT  
  4. Procurement Management
  5. Public relation
Also OSHA has five (5) operating zonal offices:-
  1. Northern Zone comprising of Arusha, Manyara, Tanga and Kilimanjaro regions with head office in Arusha,
  2. Lake Zone comprising of Mwanza, Shinyanga, Simiyu,Kagera,Geita and Mara regions with head office in Mwanza
  3. Southern Highlands zone comprising of Mbeya, Rukwa, Songwe, Katavi, Njombe and Iringa regions with head office in Mbeya
  4. Southern zone comprising of Mtwara, Lindi and Ruvuma regions with head office in Mtwara
  5. Coastal  zone comprising of Dar es salaam, Morogoro, and Pwani regions with head office in Dar Es Salaam



INTERNAL AUDIT UNIT


Objective
To provide advisory services to the Accounting Officer in the proper management of resources.

This Unit will perform the following activities:-
(i)  Review and report on proper control over the receipt, custody and utilization of all financial resources of OSHA;

(ii)  Review and report on conformity with financial and operational procedures laid down in any legislation or any regulations or instructions for control over the expenditure of Authority;

(iii)  Review and report on the correct classification and allocation of revenue and expenditure accounts;

(iv)  Develop audit procedures to facilitate compliance with international standards;

(v)   Review and report on the reliability and integrity of financial and operation data and prepare financial statements and other reports;

(vi) Review and report on the systems in place used to safeguard assets, and verify existence of such assets;

(vii)  Review and report on operations or programs to ascertain whether results are consistent with established objectives and goals;

(viii) Review and report on the reactions by the management to internal audit reports, and assist management in the implementation of recommendations made by reports and follow-up on the implementation of recommendations made by the Controller and Auditor General;

(ix)  Review and report on the adequacy of controls built into computerized systems in place at OSHA;

(x) Prepare and implement Strategic Audit Plans; and

(xi) Conduct performance audits on appraisal of development projects.

LEGAL SERVICES UNIT
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Objective

To provide legal expertise and services to the Agency

This Unit will perform the following activities:-
(i)    Provide legal advice and assistance to Agency’s divisions, units and entities on interpretation of laws and contracts;

(ii)   Provide technical support in preparation of legislative instruments including enactments of Parliament and subsidiary legislation(s) and forward to the Attorney General’s Chambers;

(iii)   Participate in negotiations and preparation of agreements for the OHS sector development;

(iv)   Maintain and ensure safe custody of legal documents of the Agency;

(v)  Advise on interpretation of laws for the OHS sector;

(vi)  Litigate civil cases for the Agency in liaison with the Attorney General Chambers;

(vii)  Monitor and evaluate implementation of laws and regulations in work places ; and

(viii)  Provide technical support to Attorney General’s Chambers on review of various legal instruments such as orders, notices, certificates, agreements and transfer deeds.


PUBLIC COMMUNICATION UNIT


Objective

To provide expertise and services in information and communication on 

matters pertaining to the Authority.

This Unit will perform the following activities:-
(i)  Produce and disseminate documents, articles, textual, digital and audio-visual

 materials to inform the public on policies, programmes, activities and reforms 
undertaken by the Authority
(ii)  Coordinate press briefings for the Authority.
(iii)   Engage in dialogue with the public as well as media on issues concerning 

the Authority.

(iv)  Coordinate the preparation of communication strategies for the Authority.

(v)  Promote Authority activities, programs and policies through media;

(vi)  Coordinate the preparation, production and distribution of Authority papers for

 workshops and conferences;

(vii)  Up-date sector and agency information in the OSHA website and web-portal; 

and

(viii)  Advise directorate, units,  and division under the Authority on the production

 of various documents.

PROCUREMENT MANAGEMENT UNIT



Objective


To provide expertise and services in procurement, storage and supply of goods and

 services for the Authority.

This Unit will perform the following activities:-

(i)  Advise the Management on matters pertaining to the procurement of goods and

 services and logistics management;

(ii)   Monitor adherence to procurement process and procedures as per 

Public Procurement Act;

(iii)  Develop an annual procurement Plan for the Authority.

(iv)  Procure, maintain and manage supplies, materials and services to support 

the logistical requirements of the Authority.
(v)  Maintain and monitor distribution of office supplies and materials;

(vi)   Maintain and update inventory of goods, supplies and materials;

(vii)  Provide Secretariat services to the Ministerial Tender Board as per Public

 Procurement Act;

(viii)  Set specifications/standards for goods and services procured and monitor 

adherence to them to ensure value for money; and

(ix)   Prepare action plan, progress reports and budgets for the Unit.

INFORMATION AND COMMUNICATION TECHNOLOGY UNIT

Objective

To provide expertise and services on application of Information Communication 
Technology (ICT).

This Unit will perform the following activities:-

(i)  Develop and coordinate Integrated Management Information System
 for the Authority; 

(ii) Monitor, review and facilitate implementation of ICT and e-Government policy;

(iii)  Maintain hardware and software for the Authority;

(iv)  Coordinate and advise on procurement of quality software and hardware 
for the Authority;

(v)  Establish and coordinate use of electronic mail communications;

(vi)  Establish and maintain Local Area Network (LAN) and
 Wide Area Network (WAN);

(vii)  Develop and maintain Authority's web-portal;

(viii)  Develop, maintain standards software, hardware and security of the system;

(ix)  Carry out studies and propose areas of using 
 Information Communication Technology (ICT) as an instrument to
 improve service delivery to and by the Authority; and
  (x) Initiate and facilitate training for proper use of the system.

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